Summary
Swiss Athletics organizes a variety of events annually, ranging from delegate meetings to exclusive hospitality events abroad. Before implementing our event management software, organizing these events involved significant manual effort due to the isolated use of various tools.
With evenito, the association has centralized and automated its event management. Today, events can be set up within just a few hours. The team now targets guests with segmented communication and manages all communications with high professionalism. The result is significantly reduced administrative effort, clearly structured processes, and a greater focus on core activities. This frees up more time for sports and the athletics community.
About Swiss Athletics
Swiss Athletics is the specialized governing body for athletics in Switzerland, headquartered at the House of Sports in Ittigen near Bern. The federation is responsible for promoting elite, youth, and grassroots sports, as well as the training of coaches and instructors in athletics.
In addition to these core tasks, events play a central role. On the one hand, Swiss Athletics conducts its official federation business through these events. On the other hand, the federation uses these events to bring together the athletics community, foster exchange, and recognize the achievements of athletes and other dedicated individuals.
Among the most important events are federation gatherings such as the Delegates' Assembly, the Federation Conference, and the Together on Track Summit. This portfolio is complemented by hospitality events held during the most important championships at home and abroad. These include Swiss Championships, Diamond League Meetings, and European and World Championships.
Best Practice: The Swiss Athletics Night
An absolute highlight on the calendar is the annual Swiss Athletics Night. On this special evening, the federation celebrates the highlights of the past season. Swiss Athletics honors the best athletes and other important personalities, and provides ample opportunity for exchange within the community.
For this event, the federation sends out invitations by post, including a personalized QR code. The subsequent registration and segmentation of the various guest groups are handled entirely via evenito. Starting this year, Swiss Athletics is also using evenito's ticketing function to sell tickets for the Swiss Athletics Night directly and easily via the platform. On-site, digital check-in ensures a perfect first impression for guests. Despite the high complexity of this award event, the organization remains efficient and clear for the interdisciplinary team.
01Fast-track entry
on-site
02 Seamless Brand Experience
03 Scaling with Templates
.svg)
.webp)
The Challenge Before evenito
Before evenito was implemented, the interdisciplinary team used various tools for event organization. This fragmented approach presented specific hurdles. Each event had to be set up from scratch, as existing configurations could not be easily copied. Moreover, using various systems meant there was no clear event history.
Another key aspect was branding. The look and feel could only be customized to their corporate design to a limited extent. It was previously difficult to consistently use their own fonts, colors, and logos on the event website. Swiss Athletics therefore sought a professional solution to make participant management more efficient and to offer guests a familiar, consistent brand experience.
The Solution: evenito as a Central Event Platform
With evenito, Swiss Athletics introduced a central solution for guest management, participant communication, and event organization.
01 Central Platform Instead of Tool Chaos:
All association events and hospitality events are now centrally managed in evenito. The team can seamlessly switch between events and access existing setups at any time.
02 Consistent Brand Presence:
The look and feel now consistently adheres to the corporate design. Since all association events are uniformly organized with evenito, guests are well acquainted with the process surrounding registration, check-in, and the event website. This reduces inquiries and ensures a smooth process.
03 Efficient Guest Management:
Contacts can be easily grouped and targeted. This ensures that athletes, partners, or association members receive precisely the information relevant to them.
04 Fast Event Creation:
Thanks to duplicable templates and an intuitive user interface, events can be fully set up within two to three hours.
05 Automated Communication:
Invitations, registration confirmations, and reminders are sent automatically.
06 Smooth Check-in:
On-site check-in is digital. This speeds up admission and enables the team to directly evaluate participant data.
Results and Impact
With evenito, Swiss Athletics has elevated its event management to a new level. The biggest benefit is the noticeable relief for the team. Since Swiss Athletics' core business is sports, not event organization, evenito provides crucial breathing room exactly where it's needed.
Administrative tasks are minimized. The team can fully focus on athletic performance and achievements, without losing the personal touch of the events. Centralized guest management and automated processes free up time for what truly matters: sports and the athletics community.
